Effective Date: Feb 10, 2025
Last Updated: Feb 28, 2025
Welcome to BAS (Biometric Attendance System), the official attendance management application for Government of Gilgit-Baltistan employees. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our application.
By using BAS, you agree to the collection and use of your information in accordance with this policy.
1. Information We Collect
To provide accurate and efficient attendance tracking, we may collect the following types of data:
A. Personal Information
- Employee ID (Provided by the Government of Gilgit-Baltistan)
- Full Name (As registered in the official employee database)
- Department & Designation
- CNIC
- And other information
B. Biometric Data
- Fingerprint or Facial Recognition Data (Used for authentication purposes only)
C. Location Data
- GPS-based Attendance Tracking (Collected only when marking attendance)
- Geofencing Data (To ensure attendance marking is done from authorized locations)
D. Device Information
- Device ID & Model (For security and troubleshooting)
- Operating System Information (To optimize app performance)
E. Log Data
- Attendance Logs (Check-in and check-out timestamps)
- Device IP Address (For security monitoring)
We do not collect unnecessary personal data beyond what is required for attendance tracking.
2. How We Use Your Information
We use the collected data strictly for:
✅ Attendance Verification – Ensuring employees are marking attendance from the designated location.
✅ Government Reporting – Providing attendance summaries to respective departments.
✅ Fraud Prevention – Preventing unauthorized attendance marking.
✅ Improving App Performance – Enhancing the user experience and resolving technical issues.
We do not use your personal data for commercial purposes, marketing, or advertising.
3. Data Security & Storage
We take strict security measures to protect your information:
🔒 Encryption – All biometric and location data is encrypted during transmission using HTTPS TLS.
🔒 Secure Servers – Data is stored on government-authorized secure servers with restricted access.
🔒 Limited Access – Only authorized government officials can access the data.
Your data is not shared with unauthorized third parties, advertisers, or any private entities.
4. Data Retention
We retain attendance records permanently for legal purposes. Users can request the deletion of their data by contacting their relevant departments.
5. Data Sharing & Third Parties
We do not sell, rent, or share your personal data with third parties. However, data may be shared with:
- Government Departments & HR Units – For official reporting and workforce management.
- Law Enforcement – If required by legal obligations or court orders.
No data is shared with advertisers or external private companies.
6. Your Rights & Control Over Your Data
As a user, you have the following rights: ✔ Access Your Data – Request a copy of your attendance records.
✔ Correction of Information – Request corrections to inaccurate data.
✔ Data Deletion – Request removal of personal data (subject to government policies).
To exercise these rights, contact your department’s HR or IT administrator.
7. Permissions Required by the App
To function properly, BAS requires the following permissions: 📍 Location Access – To ensure attendance is marked from designated locations.
🛑 Biometric Access – To verify attendance via fingerprint or facial recognition.
📂 Storage Access – To temporarily store attendance logs before syncing and for offline modes.
🖼 Gallery Access – To allow users to upload a profile picture.
📡 Background Location Service – To enable real-time location updates for live tracking where required.
These permissions are used strictly for attendance management and not for tracking or monitoring employees beyond official requirements.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be communicated through official government channels and updated in the app.
Continued use of the app after updates implies acceptance of the revised Privacy Policy.
9. Contact Information
For any privacy-related concerns or inquiries, please contact:
📧 Email: info@pmrugb.gov.pk
📍Office Address: PMRU, Office of the Chief Secretary, Govt of Gilgit Baltistan, Civil Secretariat, Hospital Road Gilgit.
For support with the app, reach out to your IT administrator.